A Comprehensive Guide to the FCHV Registry: Streamlining Community Health Volunteer Management

Community Health Volunteers (FCHVs) play a crucial role in public health initiatives, particularly in remote and underserved areas. To effectively manage and support these volunteers, the FCHV Registry, developed by Hello World IT Solution Pvt. Ltd., offers a robust platform. This user manual provides a step-by-step guide to navigating and utilizing the FCHV Registry efficiently. Let’s dive into the key features and important aspects of this essential tool.

Getting Started with the FCHV Registry

Accessing the Platform

Open the URL : Navigate to http://hmis.gov.np/hmis/ to access the Health Management Information System (HMIS).
Login : Enter your HMIS username and password to sign in.
Menu Icon : Click on the menu icon (9 dots icon) located at the top right corner of the page.
Select FCHV APP : From the application menu, select “FCHV APP” to access the FCHV Registry.

Navigating the FCHV Registry

Registering a New FCHV

Add Organization Unit : Click the “+” button on the top right corner of the page. This will show you a list of organization units.
Select Organization Unit : Choose the desired health facility or organization unit from the list.
Register Button : Click the “Register” button at the top of the page to start the registration process.
Fill Registration Form :
- Local FCHV Number : Enter the local FCHV number in the format (Province Code/District Code/Palika Code/FCHV S.N).
- Insurance Details : Toggle the button if the FCHV has insurance and add the insurance number.
- Training Dates : Toggle the buttons to record the dates of attended trainings. You can add multiple training names by clicking the “add more training name” button.
- Upload Documents : Upload the FCHV’s photo, ID card, photo of citizenship, educational certificates, and training certificates.
Submit : Click the submit button at the bottom of the page to complete the registration.

Managing FCHV Records

View Details : Click the view button to see all details of a particular FCHV.
Edit Details : Click the edit button to modify any information. After making changes, click the submit button to save.
Deactivate FCHV : To deactivate an FCHV, edit the record and toggle the active button. Choose the reason for deactivation and submit the changes.

Key Features of the FCHV Registry

User-Friendly Interface

The FCHV Registry boasts a user-friendly interface, making it easy for administrators to manage and update FCHV records efficiently. The intuitive design ensures that even those with minimal technical skills can navigate the system with ease.

Comprehensive Data Management

The registry allows for detailed and accurate data management, including personal information, training records, and insurance details. This comprehensive approach ensures that all necessary information is readily available for decision-making and reporting purposes.

Document Uploads

One of the standout features of the FCHV Registry is the ability to upload various documents. This includes photos, ID cards, citizenship documents, educational certificates, and training certificates. This feature enhances the reliability and authenticity of the data stored in the system.

Active/Inactive Status Management

The ability to toggle the active/inactive status of FCHVs is crucial for maintaining up-to-date records. Administrators can easily deactivate FCHVs when necessary and provide reasons for the change, ensuring transparency and accountability.

Training Record Tracking

Tracking the training records of FCHVs is essential for ensuring they are well-prepared to perform their duties. The FCHV Registry allows for the recording of multiple training sessions, providing a clear overview of each volunteer’s training history.